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Microsoft Access Training: Introduction/Intermediate

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Microsoft Access Training: Introduction & Intermediate

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Access Training Course Description

Most organizations maintain and manage large amounts of information. One of the most efficient and powerful ways of managing data is by using relational databases. Information can be stored, linked, and managed using a single relational database application and its associated tools. In this course, you will examine the basic database concepts, and create and modify databases and their various objects using the Microsoft® Office Access relational database application.

Course Objective:
You will create and modify new databases and their various objects.

Target Student: This course is designed for students who wish to learn the basic operations of the Microsoft Access Database program to perform their day-to-day responsibilities, and to understand the advantages that using a relational database program can bring to their business processes. The course is for the individual whose job responsibilities include designing and creating new databases, tables, and relationships; creating and maintaining records; locating records; and producing reports based on the information in the database. It also provides the fundamental knowledge and techniques needed to advance to more complex Access responsibilities such as maintaining databases and using programming techniques that enhance Access applications.

Delivery Method: Instructor led, group-paced delivery learning model with structured hands-on activities.

Access Training Performance-Based Objectives

Upon successful completion of this course, students will be able to:

  • examine the basic database concepts and explore the Microsoft Office Access environment.

  • design a simple database.

  • build a new database with related tables.

  • manage the data in a table.

  • query a database using different methods.

  • design forms.

  • generate reports.

Access Training Course Content - Day 1

Lesson 1: Exploring the Access Environment

Topic 1A: Examine Database Concepts
Topic 1B: Explore the User Interface
Topic 1C: Explore the Ribbon
Topic 1D: Customize the Access Environment
Topic 1E: Obtain Help
Topic 1F: Use an Existing Access Database

Lesson 2: Designing a Database

Topic 2A: Describe the Relational Database Design Process
Topic 2B: Define Database Purpose
Topic 2C: Review Existing Data
Topic 2D: Determine Fields
Topic 2E: Group Fields into Tables
Topic 2F: Normalize Data
Topic 2G: Designate Primary and Foreign Keys
Topic 2H: Determine Table Relationships

Lesson 3: Building a Database

Topic 3A: Create a New Database
Topic 3B: Create a Table
Topic 3C: Manage Tables
Topic 3D: Create a Table Relationship

Lesson 4: Managing Data in a Table

Topic 4A: Modify Table Data
Topic 4B: Sort Records
Topic 4C: Work with Subdatasheets

Lesson 5: Querying a Database

Topic 5A: Filter Records
Topic 5B: Create a Query
Topic 5C: Add Criteria to a Query
Topic 5D: Add a Calculated Field to a Query
Topic 5E: Perform Calculations on a Record Grouping

Lesson 6: Designing Forms

Topic 6A: View Data Using an Access Form
Topic 6B: Create a Form
Topic 6C: Create a Form Using the Form Wizard
Topic 6D: Modify the Design of a Form

Lesson 7: Generating Reports

Topic 7A: View an Access Report
Topic 7B: Create a Report
Topic 7C: Create a Report Using the Report Wizard
Topic 7D: Add a Custom Calculated Field to a Report
Topic 7E: Format the Controls in a Report
Topic 7F: Apply an AutoFormat to a Report
Topic 7G: Prepare a Report for Print

Appendix A: Microsoft Office Specialist Program


Access Training Course Content - Day 2

Course Description

You have the basic skills needed to work with Microsoft® Office Access™ databases, including creating and working with Access tables, relationships, queries, forms, and reports. But so far, you have been focusing only on essential database user skills. In this course, you will consider how to maintain data consistency, how to customize database components, and how to share Access data with other applications.

Course Objective:
You will maintain data consistency and integrity; improve queries, forms, and reports; and also integrate Microsoft® Office Access™ with other applications.

Target Student: This is designed for students who would like to learn intermediate-level operations of the Microsoft Office Access program. The course is for individuals whose job responsibilities include maintaining data integrity; handling complex queries, forms, and reports; and sharing data between Access and other applications. This course is also a prerequisite to taking more advanced courses in Access.

Delivery Method: Instructor led, group-paced delivery learning model with structured hands-on activities.

Performance-Based Objectives

Upon successful completion of this course, students will be able to:

  • modify the design and field properties of a table to streamline data entry and maintain data integrity.

  • retrieve data from tables using joins.

  • create flexible queries to display specified records, allow for user-determined query criteria, and modify data using queries.

  • enhance the capabilities of a form.

  • customize reports to organize the displayed information and produce specific print layouts.

  • share Access data across other applications.

Access Training Course Content

Lesson 1: Controlling Data Entry

Topic 1A: Restrict Data Entry Using Field Properties
Topic 1B: Establish a Pattern for Entering Field Values
Topic 1C: Create a List of Values for a Field

Lesson 2: Joining Tables

Topic 2A: Create Query Joins
Topic 2B: Join Unrelated Tables
Topic 2C: Relate Data Within a Table

Lesson 3: Creating Flexible Queries

Topic 3A: Set Select Query Properties
Topic 3B: Create Parameter Queries
Topic 3C: Create Action Queries

Lesson 4: Improving Forms

Topic 4A: Design a Form Layout
Topic 4B: Enhance the Appearance of a Form
Topic 4C: Restrict Data Entry in Forms
Topic 4D: Add a Command Button to a Form
Topic 4E: Create a Subform

Lesson 5: Customizing Reports

Topic 5A: Organize Report Information
Topic 5B: Format the Report
Topic 5C: Set Report Control Properties
Topic 5D: Control Report Pagination
Topic 5E: Summarize Report Information
Topic 5F: Add a Subreport to an Existing Report
Topic 5G: Create a Mailing Label Report

Lesson 6: Sharing Data Across Applications

Topic 6A: Import Data into Acces
Topic 6B: Export Dat
Topic 6C: Analyze Access Data in Excel
Topic 6D: Export Data to a Text File
Topic 6E: Merge Access Data with a Word Document

Appendix A: Microsoft Office Specialist Program